FCCS News & Insights

Reimagining the Boardroom with AI

Boards of directors across the cooperative network now have access to a powerful new level of intelligence and efficiency. Through Passkey partner OnBoard, the late October release of a new suite of AI-informed tools marks a step forward in how boards prepare, meet and govern.

For many cooperatives, managing board materials and documentation remains time-consuming. OnBoard’s platform streamlines these essential tasks – from creating agendas and distributing materials to capturing minutes and approvals – all within a secure, centralized environment. The addition of the AI Suite expands that foundation, giving directors and administrators intelligent support to surface insights, reduce manual work and improve decision-making confidence.

“There has been a tremendous growth in AI implementation across business functions and OnBoard views AI as an important part of maturing the governance function in order to better serve the organization,” says Michael Head, Director of Commercial Sales for OnBoard. “It’s important that boards advance what they’re doing to improve their outcomes, and access to information is an important step in that direction.”

The new AI Suite brings together four intelligent modules that act as a unified governance assistant. Each one supports the essential work of board leaders, administrators and executives – helping them save time, strengthen oversight and make more informed decisions.

Book AI distills lengthy board books into concise summaries, allowing directors to focus on key issues and insights before each meeting.

Assist AI searches securely through past agendas, minutes and reports to provide instant context and background when questions arise.

Agenda AI helps administrators create well-structured, purpose-driven agendas in minutes, reducing preparation time and improving meeting flow.

Minutes AI captures and organizes meeting discussions into accurate, draft minutes that are easy to review and finalize.

“OnBoard’s new AI suite provides board leaders with effective tools to streamline meetings, inform discussions and track board activity,” says Michael. “Directors have easy access to contextual information to deepen their understanding before discussing important decisions, which empowers more strategic decision-making. This is especially helpful for getting new directors up to speed and contributing quickly.”

OnBoard, draws only from documents and resources imported into the OnBoard platform, from policies and procedures to previous meetings’ minutes. This protects the board’s current and historical information and ensures a secure and reliable resource.

OnBoard is notable for its ease of use, using an intuitive navigation to enable users to easily locate the tools, resources and information they’re seeking. The AI modules only strengthen this usability, with the summaries and contextual information accessible via search, a single click or served up proactively.

“We’ve heard immensely positive feedback from our users, with directors, executives and staff administrators blown away with the user experience,” says Michael. “Moving forward, our focus will remain on providing powerful tools that enable directors to easily gather the information they need to be better stewards of their organizations.”

Nearly one-third of Farm Credit boards now rely on OnBoard to manage meetings and governance operations.

For more information on implementing OnBoard at your organization or enhancing your current implementation with OnBoard AI, contact Michael Head at 317.514.5656 or via email, or visit OnBoard’s Passkey webpage.

About Passkey

Powered by FCCS and backed by a 20-year track record, Passkey leverages the collective purchasing power of cooperatives, associations, public entities and industry groups to negotiate significant discounts with national partners.

Discounts include business service solutions as well as many personal discounts available to the employees and boards of participating organizations, from car rentals and vacations to telecom services and office supplies. With no cost to participate, we invite you to join the program.

For more information about Passkey, visit our website or contact Heather Tseng, Passkey Sales and Marketing Director at 303.903.8544.